Building Rental

It is the policy of the Unitarian Universalist Fellowship, Mankato (UUFM) that the church building be available for meetings and programs that are compatible with the ministry and purpose of the church as expressed in the Seven Unitarian/Universalist Principles.

This policy will also ensure that rental use of the building does not unduly interfere with regular programs of the Fellowship, its committees, or members and that it promotes good stewardship of the building and its furnishings.
 

List of Documents

Rental Cleaning Checklist(a PDF file)

Use Agreement for Members/Contributing Friends (a PDF file)

Use Agreement for Nonmember Wedding (a PDF file)

Use Agreement for Nonmember Business Use(a PDF file)

Use Agreement for Nonmember Memorial(a PDF file)
 

Priorities and Rental Fees

  1. Church committees and groups under coordination of the Board of Directors may use the building for regular meetings, programs and events at no charge.
     
  2. Members, including sons and daughters of members, and pledging friends may use the building without charge for rites of passage, provided that they have been members for six months prior to a request for space use or pledging supporters or regular contributing supporters for the previous year. Other uses may require a small fee as listed in the Building Use Fees section. All use of the building requires that contact be made with the Office Administrator. If the building use requested by a UUFM member is for commercial or other money making activity, specific approval must be given by the Board and a letter of intent agreed to by the member and the Board. This letter will specify the nature of the activity and participants, space(s) needed, and responsibility for building security and maintenance. The Board may charge a reasonable fee to cover costs associated with security, maintenance, heating or air conditioning, and other expenses connected to facility use.
     
  3. Groups not affiliated with the church, whose purpose is compatible with the purpose of the church, may arrange for use of space on a regular or single event basis with approval of the Board and Minister. Building use fees apply; however, fees may be reduced or waived for groups with limited funds at the discretion of the Board/Minister.
     
  4. Non-profit groups, organizations and individuals whose purposes may not promote the values and purposes of the church, yet are not incompatible with the values and purposes of the church, may use space on a regular or single event basis with approval of either the Board of Directors, Minister, or Office Administrator, provided such use does not interfere with regular church programs or events.
     
  5. Space will not be made available to partisan political groups unless the purpose of the group is clearly within the stated purpose of the church. However, the building may be used for free and open, non-partisan discussions of political issues. At the discretion of the Board of Directors, these groups may be asked to seek sponsorship of an appropriate committee, for example, the Social Concerns Committee.
     

Reservations

Once the initial request for a date to reserve a space in our church has been received, it is “penciled in” on our calendar. The initial request is not finalized until the Building Use Agreement form has been completed, signed and received by the church office, along with the initial deposit payment(s). If another request for that date is also received before the building use agreement and deposit are received, that will also go on the calendar in pencil. The first signed building use agreement received along with the initial deposit(s) will be the one confirmed and “inked” on the calendar.
A confirmation letter will be sent out immediately by the church office upon receipt of the signed Building Use Agreement form and payments.
 

Conflicts

Once the deposit and completed Building Use Agreement form have been received, the event is “on the calendar” and will not be canceled by the church to accommodate a program with a higher priority. If a scheduling conflict inadvertently occurs, the administrative staff will notify both groups promptly and involve both parties in efforts of collaboration so that, if at all possible, both groups can be accommodated.
 

Long-Term Use

Groups wishing to lease church space on a continuing long-term basis must receive prior approval of the Board of Directors.
 

Minister

Rev. Laurie Bushbaum is available to officiate at Nonmember rites of passage. Any other officiate requires approval of the Board or Minister.

Smoking

The entire building is a non-smoking area. No smoking allowed.

Use of Alcohol

The serving of alcoholic beverages requires prior approval by the UUFM. Alcohol may be served when it complies with all federal, state, and city regulations.

Facilities Coordinator

A Facilities Coordinator will be required for all Nonmember rentals. This member of the UUFM opens and locks the building and assists with locating what is needed.

Building Use Agreement Form

Building use must be scheduled in advance through the church office. A completed Building Use Agreement form shall be required of all users, except church committees who use the building for events, programs, and regular meetings. Church staff will inform users of the space and facilities available, conditions for use, and procedures for opening and closing the building. It is the responsibility of users to follow these procedures and leave the building in good order.

Final Payments for Members and Non-Members

Balance of all fees are due and payable (30) days prior to the event, including balance of Minister fee. Refunds will be made up to sixty (60) days prior to the event. Deposits are non-refundable for cancellations made less than 60 days before the event.

Final Payments for Memorial Services

Balance of all fees are due and payable within (30) days after the event, including balance of Minister fee.

Damages

The individual or group making this reservation is responsible for reimbursing the UUFM for any damages to the building caused by themselves or their guests.

 

 

Building Use Fees for Members and Contributing Friends

Type of Event Charge
Weddings/Rites of Passage No charge for building rental
Minister - Wedding Optional Honorarium
Minister - Memorial Service Optional Honorarium
Other Events $50.00
Business Use Determined when letter of intent is received
Facilities Coordinator3 (if needed) $30.00 ($15.00 per hour; 2 hour minimum)
Sound Technician (if needed) $40.00 ($20.00 per hour; 2 hour minimum)
Cleaning Deposit for Wedding(returned if building is left in same condition as it was found) $100.00
Cleaning Deposit for Rites of Passage and Other Events(returned if building is left in same condition as it was found) $50.00

 

Deposit to Reserve Date on UUFM Calendar (Members and Contributing Friends

Deposit (applied to amount due, payable to UUFM, to be paid when Building Use Agreement form is submitted) $50.00

 

Building Use Fees for Non-Members Wedding1

Type of Event Charge
Max. Room Capacity
Sanctuary $200.00 (up to 4 hours)
240
Social Hall and Kitchen2 for reception $275.00 (up to 4 hours)
100
Social Hall and Kitchen2 for Rehearsal Dinner $100.00 (up to 2 hours)
 
Facilities Coordinator3 (required) $30.00 ($15 per hour; 2 hour minimum)
 
Sound Technician (required if church sound system is used) $40.00 ($20 per hour; 2 hour minimum)
Cleaning Deposit (returned if building is left in the same condition as it was found) $200.00
 
Minister Fee determined by minister  
Prices as listed for church as a backup facility for an outdoor wedding


Deposits to Reserve Date on UUFM Calendar
for Non-Member Wedding

(Two separate checks to be paid when Nonmember Building Use Agreement form is submitted.)

Building Rental Deposit
$200.00 (payable to UUFM)
Minister Deposit
$100.00 (payable to the Minister)

1. Fees may be adjusted for a small wedding. Applicant may include a letter detailing the circumstances with Nonmember Building Use Agreement.

2. No elevator to Social Hall and Kitchen on lower level.

3. The Facilities Coordinator opens and locks the building and assists with locating what is needed.

Building Use Fees for Non-Member Business Use4

Type of Event Charge
Max. Room Capacity
Sanctuary $50 per hour
240
Social Hall5 (without Kitchen) $25 per hour
100
Social Hall5 and Kitchen $30 per hour
100
Facilities Coordinator6 (required) $30.00 ($15 per hour; 2 hour minimum)
 
Sound Technician (required if church sound system is used) $40.00 ($20 per hour; 2 hour minimum)
Cleaning Deposit (returned if building
is left in same condition as it was found)		 $100.00
 

 

Deposit to Reserve Date on UUFM Calendar
for Non-Member Business Use

(To be paid when Nonmember Building Use Agreement form is submitted)

Building Rental Deposit (payable to UUFM, applied to amount due)  $100.00

 

Building Use Fees for Non-Member Memorial Service7

Type of Event Charge
Max. Room Capacity
Sanctuary $100 per hour
240
Social Hall and Kitchen5 for luncheon $100 (up to 2 hours)
100
Facilities Coordinator6 (required) $30.00 ($15 per hour; 2 hour minimum)
 
Sound Technician (required if church sound system is used) $40.00 ($20 per hour; 2 hour minimum)
Cleaning Deposit (returned if building
is left in same condition as it was found)		 $100.00
 
Minister Fee determined by Minister
 
UUFM Lay Leader(when minister is not available)

$100.00 or

$150 with eulogy or committal
 

 

Deposit to Reserve Date on UUFM Calendar
for Non-Member Memorial

(To be paid when Nonmember Building Use Agreement form is submitted)

Building Rental Deposit (payable to UUFM, applied to amount due)  $100.00 (payable to UUFM)
Minister Deposit (payable to UUFM, applied to amount due)  $100.00(payable to minister)

 

 

4. Fees may be reduced or waived at the discretion of the Board or Minister for groups with limited funds.

5. No elevator to Social Hall and Kitchen on lower level.

6. The Facilities Coordinator opens and locks the building and assists with locating what is needed.

7. Fees may be adjusted for a small event. Applicant may include a letter to the Board detailing the circumstances with Nonmember Building Use Agreement.

 

Board Approved December 19, 2012.